Job Title: Engineering Coordinator
Department: Engineering
 

Job Summary

The Engineering Coordinator is responsible for providing administrative and coordination support to the Engineering Department. This role ensures the smooth operation of engineering activities by managing documentation, work orders, maintenance records, schedules, procurement requests, and communication between the Engineering team and other hotel departments.

Key Responsibilities

• Coordinate and monitor daily engineering work orders and preventive maintenance schedules.
• Prepare, update, and maintain engineering records, reports, logs, and documentation.
• Track maintenance requests and ensure timely follow-up until completion.
• Coordinate with Purchasing for spare parts, tools, and engineering supplies.
• Assist in processing purchase requests, invoices, and other departmental documentation.
• Schedule meetings, prepare meeting minutes, and follow up on action items.
• Maintain accurate filing systems for contracts, warranties, equipment manuals, and compliance documents.
• Support the Engineering team in planning maintenance activities and shutdown schedules.
• Prepare monthly reports, KPI reports, and departmental presentations as required.
• Coordinate with other hotel departments regarding maintenance requests and project updates.
• Ensure all documentation complies with hotel policies and IHG standards.
• Perform other administrative and coordination duties assigned by the Director of Engineering.

Qualifications

• Saudi National (Female only).
• Diploma or Bachelor's degree in Business Administration, Engineering Administration, or a related field.
• Previous experience in an administrative or coordinator role, preferably within hospitality or engineering.
• Good knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with hotel maintenance or work order systems is an advantage.
• Strong organizational and time management skills.
• Excellent communication skills in both English and Arabic.

Competencies

• Strong organizational and coordination skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks.
• Professional communication and interpersonal skills.
• Teamwork and collaboration.
• Problem-solving and initiative.
• Ability to work under pressure and meet deadlines.