Executive Secretary

Job Responsibilities

Administrative Support:

1. Answer and direct phone calls, emails, and other
correspondence.

 2. Schedule
and coordinate meetings, appointments, and events.

3. Prepare and distribute agendas, minutes, and
reports.

 4. Manage
incoming and outgoing mail and packages. - Department/Section - Direct
Manager

Record Keeping:

1. Maintain accurate and organized files and
records, both physical and digital.

2. Update databases and ensure data accuracy and
confidentiality.

Communication:

1. Serve as the point of contact between staff,
clients, and external stakeholders.

2. Draft and proofread memos, letters, and other
documents.

Office Management

1. Order office supplies and manage inventory.

2. Ensure the office is well-maintained and
equipment functions properly.

Project Assistance:

1. Support team members with project coordination
and administrative tasks.

2. Conduct research and compile data as needed.

Confidentiality and Compliance

1. Handle sensitive information with discretion and
maintain confidentiality.

2. Adhere to company policies and procedures.