Experienced Executive Assistant - Senior Associate - KSA

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Senior Associate

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Financial 
Adhere to budget
Customer 
Diary management
Extensive management of online diaries, book appointments and arrange meetings, updates as required
Ensure Executive/s get to meetings on time with appropriate documentation
Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
Call management
Take and pass messages to Executive/s in a timely manner
Email management
Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
Client relationships
Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
Assist other EAs during busy periods    
Misc tasks like appending signature to document, formatting or slides / docs and any other administration tasks needed

Internal Process
Meetings
Pro-active planning for meetings and follow up actions (documents, papers needed…)  
Organise local internal and external meetings, including organising catering, IT requirements etc
Meet and greet visitors
Partner and Executive general admin
Proofread and finalize documents when required i.e. presentations, proposals, letters
General filing
Keeping Executive own contacts databases/business card storage up to date

Learning and Growth 
Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Comply with PwC policies and procedures in all aspects of the role
Build network of strong working relationships both internally and externally
Assist with the organisation of PwC events as needed including dinners and outside events
Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

No

Job Posting End Date