Front Desk Receptionist

Job Overview

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers which supports independence for individuals with disabilities.

Duties and Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Distribute incoming mail and other material and prepare answers to routine letters.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Order and dispense supplies.
• Adheres to the contents of the Company’s overall internal procedures and policies.
• Miscellaneous tasks within the scope of work, as assigned by the direct manager.

Reporting

To HR Manager

Remuneration

A competitive remuneration package will be offered to the successful candidate according to qualifications and experience.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

We reserve the right to remove the announcement from circulation at any point in time when a satisfactory number of applications has been received.

• Only applicants whose previous experience and qualifications closely match the requirements of the position will be contacted.

Skills

• Minimum of high school diploma.
• Minimum of one year experience of front desk receptionist.
• Multi-tasking skills.
• Attention to detail.
• Team player.
• Good knowledge of the English language is essential.
• Good knowledge of MS Excel, Word, and PowerPoint and generally to be proficient with technology.
• Good oral and written communication skills.
• Notable organisational and administrative skills, including the ability to manage priorities.
• Any relevant experience will be considered an advantage.