FTI Delta | Executive Assistant | Riyadh

The Executive Assistant (EA) primary role is to support the SMD leadership group and/or senior team members, as listed below, and to assist the Corporate Services team in the smooth running of the office.

Scope and Responsibilities:

• PA/Secretarial support to the Senior Managing Director(s)


• Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc...) through the application and the local travel agent


• Ensure all necessary arrangements are completed for meetings, whether internal or with external clients


• Extensive diary management


• Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense


• Input hours (billable and nonbillable) in time recording application (hours must be logged by end of the month)


• Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates


• Maintain visa and immigration documents for SMDs, spouses, and children (if applicable)


• Assist with office related matters, functions


• Use of internal platforms and programs and become an SME on each (Salesforce, Chrome River, Carpe Diem)


• Upload medical claim forms in the respective SMD’s profile for reimbursement.


• Assist with office-related matters, overall administrative assistance, including PA cover

Experience and Skills:

• Minimum three years PA experience


• Previous experience in a professional services environment, preferably telecommunications or financial services; ideally with a multi-national company with international exposure


• Microsoft office application knowledge (Word, Excel, PowerPoint)


• Relevant university degree, preferably Business Administration (BS or similar)


• Excellent professional written and verbal communication in English


• Ability to interact with other members of the business as well as external parties


• Must be able to multi-task effectively


• Ability to cope with aggressive deadlines and work under pressure


• Understand and manage multiple time zones

Personal Attributes:

· Highly organised and meticulous

· Flexible to accommodate urgent out of hours requests

· Proactive, dedicated to meeting deadlines and able to manage stress

· Resourceful and willing to actively develop knowledge of the business

· Smart appearance, well-presented and professional

· Possesses a mature demeanor and positive attitude, as well as discretion and sensitivity when dealing with the SMDs

· Possesses cultural awareness and sensitivity

· Willingness to commit to and align with company culture and values

#LI-SS1

• Job Family/Level: Administrative Operations Level 2


• Citizenship Status Accepted: Not Applicable