HR Admin Officer

Job Type : Full Time

Number of Applicants

:

000+

Job Description - HR Admin Officer

I. HR Government Affairs

Implement HR Government Affairs' policy and procedure, keeping abreast of all evolving governmental directions that require modification within the labor law and Jawazat framework
Process and carry out all transactions relating to work permits, profession change, business/employment visas and residency visas/Iqama, including Iqama status, issuance and renewals
Responsible for collating and maintaining visa and Iqama status related information and documents, implementing effective tracking tools for timely visa renewal process as well as developing related data base and periodical reports
Guide and assist employees in renewing visas for their immediate dependents and provide them necessary information regarding visa details and requirement of documents
Act as a liaison between the company and respective government bodies and ministries
Keep abreast of any changes or amendments to the prevailing laws/rules/ regulations, changes in forms and other procedures. Keep the HR management advised of such changes and highlight any potential risk or financial concern

II. Admin Services

Provide any needed support in various admin related human resource services. Ensure a high and consistent standard of HR service delivery to KSA employees
Oversee and process travel-related operations and ensure an on-time delivery of employee's travel needs including flight reservation, hotel booking, car rental and further travel arrangements required
Arrange temporary accommodation and transportation for new employee (and guests) to fulfil their on-boarding orientation in adherence to company policy
Handle all travel-related complaints and feedback and take appropriate steps to rectify them and improve the services.
Responsible for mail management, receive, sort, and distribute mail as required.

III. Facilities Management Support

Oversee the maintenance activities of KSA branches
Administer the facilities in KSA premises i.e. parking area, warehouses, offices, corridors, signage, etc.
Ensure that all offices' keys are properly maintained.
Control on offices' security and fire systems and ensure that they are well maintained
Oversee cleaning staff to ensure the cleanliness of the premises

Minimum Requirements

Diploma or bachelor's degree in any administration field
3+ years of experience in government affairs, general services and HR administration.
Comprehensive knowledge and understanding of KSA labor laws, governmental bodies direction and related regulations
Well-versed in onboarding foreign labor and handling all relevant requirements (Block visas, work visas, business visa, family affairs, iqama, GOSI, benefits, Taqat, and Saudi Government related portals.)
Must be Saudi national

Skills