HR & Admin Operations Specialist

We are looking for a hands-on HR & Admin Operations Specialist to manage all HR and administrative operations across the company and its branches.

This role is fully operational and execution-focused. The ideal candidate will handle recruitment, employee relations, government platforms, residency management, payroll coordination, and branch HR support.

This position is suitable for companies under 50 employees where the HR function requires full-cycle execution and strong operational control.

Key Responsibilities

1. Recruitment & Onboarding

• Manage the full recruitment cycle from job posting to onboarding.
• Screen CVs and conduct initial interviews.
• Coordinate with department managers.
• Prepare job offers and employment contracts.
• Ensure onboarding documentation is complete before start date.

2. Employee Affairs & Administration

• Prepare and renew employment contracts.
• Manage attendance, leave records, and employee files.
• Issue official HR letters and warnings when required.
• Maintain accurate employee documentation and records.
• Ensure compliance with company policies.

3. Government Platforms & Residency

• Handle all processes related to:
• Qiwa
• GOSI
• Muqeem
• Mudad
• Absher Business
• Manage Iqama renewals, transfers, and related procedures.
• Ensure full legal compliance with Saudi labor regulations.

4. Payroll Coordination

• Prepare monthly payroll data.
• Calculate allowances, deductions, and final settlements.
• Coordinate with accounting for salary processing.
• Manage medical insurance enrollment and renewals.

5. Branch HR Support

• Support branch managers with HR-related needs.
• Follow up on employee discipline and compliance.
• Ensure smooth administrative operations across branches.

Preferred Profile

We are looking for someone practical, organized, and execution-focused — not a strategic-only HR profile.
The ideal candidate is proactive, disciplined, and comfortable handling multiple operational HR responsibilities daily.

Requirements

• Bachelor’s degree in HR, Business Administration, or related field.
• 3+ years of hands-on HR operational experience.
• Strong experience with Saudi government platforms (Qiwa, GOSI, Muqeem, etc.).
• Experience in companies under 100 employees preferred.
• Strong organizational and execution skills.
• Detail-oriented and process-driven.
• Able to work independently and take ownership.