Office Manager

Key Responsibilities:

Executive Support & Office Management

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
  

• Coordinate internal meetings, take minutes, and follow up on action items.
  

• Maintain confidentiality of sensitive information and communications.
  

• Serve as a liaison between departments, the COO’s office, and external stakeholders.
  

Administrative & Reporting Duties

• Prepare and compile executive reports, presentations, and meeting materials.
  

• Support documentation, data entry, and file management systems (both digital and physical).
  

• Track deadlines, key performance indicators, and office workflows.
  

Design & Project Coordination

• Provide basic graphic design support for internal reports, presentations, invitations, and announcements.
  

• Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.
  

• Maintain the aesthetic and functional quality of executive workspaces.
  

Other Duties

• Assist with event planning and college functions coordinated by the executive office.
  

• Manage inventory and procurement of office supplies for executive teams.
  

• Perform additional duties as assigned by the COO.
  

Requirements

Required:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
  

• 3+ years of experience in an executive administrative or office management role.
  

• Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).
  

• Strong written and verbal communication skills (English and Arabic preferred).
  

• Excellent organizational and time management abilities.
  

Preferred:

• Experience working in an academic or medical environment.
  

• Familiarity with interior design principles or project coordination.
  

• Knowledge of document/report formatting for executive and institutional use.
  

Key Competencies:

• Professionalism and discretion.
  

• Attention to detail and problem-solving ability.
  

• Adaptability and initiative.
  

• High degree of cultural and interpersonal sensitivity.