Personal Assistant - Events Services | Saudi Arabia

Leverage your abilities  and join the dynamic team of a holding company for a group of companies specialized in Events solutions, production, logistics. Their HQ is in Dubai, and they have branches in KSA and Egypt as well.

They are one of the leading Events’ solutions and production providers in GCC with more than 20 years of experience in the market and having ISO certifications for Events production and organization.

The Personal Assistant  in Events solutions, production, and logistics oversees personnel management, talent acquisition, and employee relations within the dynamic environment of event planning and logistics, ensuring efficient staffing and HR operations to support successful event execution and logistical coordination.

Key Accountabilities 

The position involves:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Knowledge, Skills, and Experience

We are Looking for:

• 2-5 years of experience as a personal assistant would be advantageous.
• Experience in creating documents, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Proficiency in English is essential.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.