Program Administrator, Pre-University programs

Position Summary

This job is responsible for overseeing pre-university program activities, coordinating with various internal and external stakeholders, and ensuring that Academy programs are executed effectively and efficiently. The role involves full lifecycle management of the programs, from the creation of offers and student selection to academic delivery and final certification. The Job holder should be highly organized, possess excellent communication skills in Arabic and English, and be comfortable dealing with diverse teams.

Major Responsibilities

• Program Planning & Creation: Participate in the creation of programs and offers, including the preparation of educational and promotional materials for students. Oversee the coordination and administration of all aspects of ongoing programs including planning, organizing, leading, and controlling program activities.


• Admissions & Selection: Manage the student selection and admission process to ensure high-potential candidates are enrolled in the Academy.


• Academic Delivery: Manage the academic delivery of the programs and coordinate the delivery of Academy courses to customers, ensuring alignment with curriculum goals.


• Presentations & Communication: Deliver presentations about the program to stakeholders and potential applicants. Communicate with clients, team members, and stakeholders in Arabic and English to ensure program objectives and goals are met.


• Evaluation & Reporting: Monitor program performance, complete student evaluations, and issue progression reports.


• Certification & Data Management: Produce program certificates for successful graduates and maintain a comprehensive and up-to-date students database.


• Scheduling: Develop and implement program schedules to meet deadlines.


• Financial Management: Prepare and manage program budgets and financial reports.


• Issue Resolution: Address program-related issues, concerns, and updates with the program manager/director in a timely manner.


• Compliance: Maintain compliance with program policies and procedures.


• Strategy: Develop and implement strategies to improve the efficiency and quality of the programs.


• Other Duties: Perform other applicable tasks and duties assigned within the realm of the employee's knowledge, skills, and abilities in the field of his/her position.

Personal Requirements

Competencies

• Excellent organizational and multi-tasking skills.


• Strong communication and interpersonal skills.


• Ability to work independently and as part of a team.


• Proficient in Microsoft Office Suite or related software.


• Knowledge of program management and development procedures.


• Ability to manage multiple projects simultaneously with precision and attention to detail.


• Ability to analyze problems and strategize for better solutions

Experience

• Education: Bachelor’s degree in business administration or related field; master’s degree preferred.


• Experience: 2 years of work experience in program coordination, project management, or a related field.


• Languages: Proficiency in Arabic and English languages (both verbal and written) is a must.