Project Coordinator (Contract Position)

Location: Riyadh, KSA

Languages: Fluent in English and Arabic

Role Duration: 6 months

Employment Type: Contractual

ABOUT ASTROLABS

At AstroLabs, we specialize in facilitating high-growth companies' entry into the Saudi and UAE markets. We offer comprehensive growth services including business setup, co-working spaces, and recruitment, alongside programs developed with government and leading private sector partners to strengthen key regional sectors. In our Programs business unit , we deliver high impact, bespoke programs for government entities and conglomerates and are trusted as a key partner in developing and delivering these programs across MENA.

If you are a high performing, driven individual that ispassionate about making things happen- we would love for you to join our dynamic Programs team!

Our culture is ambitious , collaborative , outcome-oriented and driven by curiosity.

Who You Are

As a Project Coordinator , you will support the Program Manager in successful executions of projects and/orprograms, and excel in supporting and interacting with thestakeholdersthroughout theprogram. You will own the logistical organization,support in content delivery, and go above and beyond to ensure the program team is able to deliver the best possibleoutcomes.

Program Coordination and Support

• Proactively develop and maintain strong relationships with program stakeholders, including mentors, partners, and participants.
• Regularly communicate with stakeholders to keep them engaged and informed about program activities and updates.
• Collect and analyze feedback from mentors, partners, and stakeholders to identify areas for improvement in the program.
• Demonstrate initiative in identifying opportunities for program improvement and implementing innovative solutions
• Maintain a detailed schedule of program activities, ensuring all tasks are completed on time and within budget
• Coordinate logistics for program events, including venue bookings, catering, and travel arrangements as needed.
• Assist in the preparation and distribution of program materials and resources.
• Support the Program Manager in outreach activities to promote the program and attract potential participants and partners.
• Anticipate and address potential challenges or issues that may arise during program implementation, taking proactive steps to resolve them
• Maintain accurate records of program activities, including attendance, feedback, and outcomes.
• Prepare regular reports on program progress, achievements, and challenges for review by the Program Manager and other stakeholders.

• Moderating training sessions and supporting the lead trainer when needed

• Being able to fully manage the logistical and administrative side of the program (with the guidance and support of the Program Manager)

What We Offer

• A chance to learn in a rapidly growing environment and contribute to Saudi Vision 2030.

• Exposure to diverse teams, both locally and internationally and work on exciting futuristic programs.

• A dynamic work environment where innovation and proactive actions are at the forefront.

• The opportunity to work closely with impact-driving colleagues who inspire you to be the best version of yourself every day.

• Opportunity to grow, develop, and learn through collaboration and leadership opportunities.

Your Key Qualifications

• 2+ years of experience, ideally working in a similar role

• Project management experience (either as a project manager or project coordinator) are an advantage.

• Fluency in Arabic is a requirement, along with excellent verbal and written communication skills

• Interpersonal and networking skills, a natural “people person” with drive and enthusiasm

• Attention to detail and good analytical skills

• Ability to managemultiple priorities while working with diverse stakeholders

• Strong organization skills with the ability to own projects from start to finish.

• Focused on impact and on finding ways to things better and faster

• Experience in launching initiatives or planning events are an advantage

• Proficient with the Microsoft Office suite (especially Excel, Word, PowerPoint) and Google Apps (Drive, Sheets, Docs, Forms)

• Demonstrate integrity, dependability, ownership, accountability, self-awareness, work ethic, and empathy

• Be a brand ambassador for AstroLabs and represent the business with a professional and positive attitude at all times