School Data Clerk

Summary

Provides assistance and support in the maintenance structure and processing of data necessary to facilitate proper scheduling, updating, and monitoring of student records

Essential Duties

• Ensures confidentiality and security of all student and staff information maintained in student information systems


• Reports any breach of security to Student Information Office


• Coordinates procedures for issuance of SASIxp, eSchoolPlus and Encore, and IntegradePro user IDs and passwords; Reissues passwords when security has been compromised


• Enters student “entry” and “leave” data daily and updates demographic data as changes are presented


• Enters student schedules, adding/dropping students in appropriate sections for all classes after master schedules have been developed by the administration


• Imports Georgia testing identifiers on a regular basis to ensure assignment for each student


• Works closely with leadership and data reporting core team members to ensure accuracy on all state and federal reporting based on Department of Education guidelines


• Ensures accuracy and integrity of students/staff data through the use of various queries and edit reports by continually editing and updating data


• Creates and runs queries and creates/prints various reports for school use as requested by administrators


• Provides training and support for school clerical staff on accessing/updating student information, locating students using student schedules, and student check-in/out procedures


• Provides training and support to clinic workers for maintaining health/emergency data


• Performs other duties as assigned by the appropriate administrator

Required Education

Certification/Licensure

Experience Qualifications

Minimum 2 years clerical/secretarial experience required; Experience in data processing preferred

Knowledge/Skills/Abilities

Working Conditions

Physical Demands