Senior Specialist, Inventory Management II

Job purpose

The Senior Specialist, Inventory Management will ensure accurate, compliant, and cost-effective management of inventory, assets, and warehouse operations across multiple camps. The role supports uninterrupted operations by implementing effective stock control systems, warehouse management, coordinating with vendors and field teams, maintaining data integrity, enforcing safety and audit compliance, and driving continuous improvement in inventory processes.

Key Accountabilities

1. Inventory Oversight

• Oversee general inventory, asset, and warehouse management across multiple camps through rotational presence (not fixed to a single location).
• Manage daily inventory operations including receiving, inspecting, storage, issuance and distribution of materials and assets.

2. Stock Control & Warehouse Management

• Implement systems to monitor material usage, prevent shortages, and reduce wastage.
• Define reorder levels, safety stock, and asset thresholds for all inventory items and ensure timely replenishment.
• Oversee warehouse operations across multiple camps, ensuring efficient storage, space utilization, material handling, and inventory flow.
• Maintain organized warehouse layouts, proper binning systems, and accurate stock location records to facilitate efficient material retrieval and control.
• Ensure all materials are stored in accordance with manufacturer recommendations, safety requirements, and company procedures.
• Monitor warehouse capacity and utilization, recommending improvements to optimize storage efficiency and operational effectiveness.
• Coordinate warehouse housekeeping activities to maintain clean, safe, and compliant storage facilities.
• Manage warehouse equipment and storage infrastructure, ensuring serviceability, maintenance, and operational readiness.
• Implement best practices in warehouse management to improve productivity, reduce handling time, and minimize loss or damage.

3. Reporting & Analysis

• Maintain and update accurate daily, weekly, monthly, quarterly, and annual inventory reports.
• Prepare ad hoc reports, dashboards, and data analysis to support management decision making.
• Track, verify, and validate inventory data and report submissions received from field teams.

4. Compliance & Safety

• Ensure inventory handling, storage, and distribution comply with safety, environmental, legal, and audit standards.
• Enforce FIFO (or other approved inventory methods) to avoid expiry, damage, or obsolescence.
• Maintain proper housekeeping, labeling, segregation, and safety compliance at all store locations.

5. Vendor & Service Coordination

• Coordinate with suppliers and service providers to ensure timely delivery, repairs, maintenance, and quality assurance of inventory and assets.
• Review technical proposals and quotations related to inventory, warehouse, and asset related services or supplies.

6. Asset Management

• Track and monitor assets issued to users on a weekly basis.
• Manage system requests for permanent and temporary asset assignments.
• Ensure appropriate storage and handling conditions for sensitive items such as electronics, chemicals, and controlled materials.

7. Physical Checks & Audits

• Maintain complete documentation for inward, outward, inter camp transfers, and asset issuance transactions.
• Conduct random inspections and physical inventory counts to verify stock accuracy against system records.
• Support internal and external audits and address discrepancies through corrective actions.

8. Disposal & Inventory Optimization

• Identify and process disposal of obsolete, damaged, expired, or unused materials in line with company policies.
• Apply inventory optimization techniques such as ABC analysis, safety stock calculation, and demand forecasting.
• Monitor and minimize inventory shrinkage resulting from loss, damage, or theft.

9. Team Coordination & Training

• Conduct weekly coordination meetings with field camp management teams to review stock status, issues, and compliance.
• Deliver training on inventory procedures, reporting requirements, and system usage.

10. Financial Controls

• Review petty cash invoices (for items bought in petty cash) and supporting documents for completeness and compliance before submission to reporting team
• Follow up for the Inventory items related Delivery, Invoices & RN

11. Administrative Support

• Request for PRs for inventory items, assets, and related services and follow up until delivery and closure.
• Review and validate supplier invoices related to inventory, assets, and services for accuracy and compliance.

12. Continuous Improvement & Other Duties

• Drive initiatives to improve inventory efficiency, reduce costs, and enhance system reliability.
• Perform any other related tasks assigned by management in support of inventory and logistics operations

Minimum Qualification, Experience and Competencies

Minimum Qualifications:

• Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related discipline, or relevant work experience

Minimum Experience:

• +10 years of experience in inventory control, warehouse management, or asset management roles or other related experience at the discretion of Company.
• Experience working in remote sites, camps, or industrial / mining environments is preferred.
• Experience managing inventory across multiple locations or remote sites is preferred.
• Proven experience with audits, reporting and ERP or Inventory Management systems.

Maaden High Performance Competencies

• Achievement Drive
• Safety & Compliance Orientation
• Operational Excellence
• Analytical Thinking
• Planning & Organizing
• Accountability & Ownership
• Teamwork & Collaboration
• Communication
• Continuous Improvement Mindset
• Problem Solving & Decision Making
• Integrity & Ethical Conduct
• Digital & Process Orientation

Skills

• Strong knowledge of inventory systems, asset management, and supply chain workflows.
• Analytical ability to forecast demand, define reorder levels, and apply stock optimization techniques.
• Proficiency in preparing detailed inventory reports and conducting data analysis.
• High accuracy and attention to detail in documentation, system updates, and compliance records.
• Ability to conduct audits, investigate variances, and reconcile discrepancies.
• Vendor coordination and negotiation skills to ensure timely supply and service delivery.
• Knowledge of safety, legal, and regulatory requirements for inventory operations.
• Familiarity with FIFO/LIFO, ABC analysis, safety stock, and shrinkage control.
• Strong organizational and time management skills for multi‑location oversight.
• Leadership and training capabilities to guide and support field teams.
• Competence in using inventory management software, Excel tools, and ERP systems.
• Ability to monitor KPIs and enforce accountability across distributed teams.