Tendering & Procurement Administrator

Responsible for managing tendering operations, monitoring procurement portals, and supporting the end-to-end bid submission process. Acts as the central coordination point between BD, procurement, and leadership to ensure timely identification and submission of opportunities.


Key Responsibilities

Tendering Inbox & Opportunity Tracking
• Manage the tendering inbox and review incoming RFPs/RFQs.
• Identify relevant opportunities and upload them to the RFP tracker.
• Maintain accurate and up-to-date tracking of all opportunities.


Portal Monitoring & Management
• Monitor procurement and vendor portals, including:
• Etimad Platform
• SAP Ariba
• Download RFP documents, track updates, and monitor deadlines.


Bid Submission Support
• Coordinate with BD team and leadership on opportunities.
• Prepare and organize submission requirements and documents.
• Upload final submissions on portals within deadlines and ensure compliance.


Vendor Registration
• Register the company as a vendor on client platforms.
• Submit required documentation and maintain updated company profiles.
• Track and follow up on registration status.


Internal Coordination
• Communicate opportunities and updates with BD team and leadership.
• Follow up to ensure alignment and timely actions across teams.

Functional Background: Minimum of 2–3 years of experience specifically within a Procurement, Tendering, or Business Development Support department.

Government Procurement: Solid understanding of the Saudi Government Procurement Law and regulations.

Government Portals: High familiarity with government portals (specifically Etimad, SAP Ariba, etc.).

Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

Language: Arabic (fluent) and English (fluent).

Mindset & Personality:

• Highly proactive and detail-oriented.
• Strong ownership and accountability.
• Excellent coordination and follow-up skills.
• Comfortable handling pressure and working to tight deadlines.