Accounts Executive Factory

Role Purpose:

To Maintain the Payable Records in order to streamline accounting operations, Facilitate the Supplier and other Service Department within the Company, record domestic sales invoices and maintain master data in SAP.

Key Accountabilities & Activities :

1- Operational Activities: 

• Processing Purchase Invoices (Local and Import) for Raw material, Packaging material and services.
• Domestic Sales invoices generation in system and respective credit notes
• Extraction of VAT data from custom agent clearing invoices for VAT return filing purposes
• Coordinate with suppliers through email/phone and persons in order to resolve their queries related to invoices and payments
• Maintaining of product prices in system for tender-related orders.
• Reconciliation of factory-related vendors.
• Quarterly / Half-yearly balance confirmation from major suppliers.
• Preparation of advances to supplier report and follow up with concern person to close the advances
• Clearing of vendors’ ledger i.e. application of advances to invoices
• Clearing of GLs i.e. GR/IR raw material, packaging material, Spare Parts, Freight clearing, Custom Clearing, Other Clearing and Bank Charges Clearing Accounts
• Vendors’ reconciliation on regular basis

2- Reporting Activities: 

• Monthly Purchase Price Variance Report
• Monthly Fixed Assets Report including Addition, deletion, Low Value Assets, CWIP summary
• Monthly Custom Clearance, Custom Duty & Demurrage Report on purchases of Material
• Quarterly report for quality operation expenses
• Monthly Direct Sales Report to IMS.

3- Month – End Activities:

• Preparation of following schedules:
  • Advances to Supplier
  • GR/IR Packaging Material
  • GR/IR Raw Material
  • GR/IR Stores & Spares
  • Security Deposits
  • Other Accrual Account
  • Other Advances

• Monitoring of the following accruals:
  • Overtime
  • Janitorial
  • Cafeteria
  • Water
  • Casual Labor

• Bank Reconciliations for following banks:
  • SABB (Online Account)
  • Samba Financial Group
  • SABB (USD Account)
  • SABB (Euro Account)
  • SABB (Riyal Account).

QUALIFICATIONS/REQUIREMENTS:

• Bachelor degree in accounting or any other acceptable professional Accounting & Finance degree.
• Worked for a minimum of 2-3 years for manufacturing company in a computerized environment. (ERP experience is an advantage)
• To establish and maintain effective working environment & communicate effectively with all concerned persons.
• Communication through email with internal and external customers.