Receptionist

Job Description

Receptionist As Receptionist you will work closely with the people on different levels (Visitors, Business Partners, BH Staffs, Vendors) operations discipline to provide administrative support to the team.
Type of contract
Permanent Grade
Administration Area of Expertise
Business Services Region
Middle East, India and Asia Office / Project Location
Riyadh Ref No
8289

What will success look like?

• Playing a key role in the support team, delivering excellent performance  
• Developing internal and external networks. 
• Collaborative ways of working.
• Solving all problems effectively. 

A detailed overview of your responsibilities is as follows…

• Answering phone calls.
• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
• Managing conference and community spaces
• Managing incoming and outgoing correspondence, including faxes, mail, and courier packages
• Filing and organizing office records, invoices, and other important documentation.
• Ordering Catering for meetings and events.
• Making staff travel bookings (Hotel and Flights)
• Executives Assistant Duties (PA) to support KSA leadership.

Qualifications and Experience

• Relevant qualification or working toward a relevant qualification
• Proven experience in a comparable role demonstrating a solid foundation in administrative support
• Strong team player capability, Proven ability to effectively prioritise workflow
• Effective communication in English
• Understanding of relevant policy and regulation

Excellent IT skills and proficient user of:

• Microsoft Office 365
• Sharepoint
• MS Teams

Experience in:

• Setting up and maintaining administrative procedures and quality management systems
• Maintaining quality management systems
• Supporting a team of people as well as working on a one-to-one basis.

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.   
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. 

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact so we can work with you to support you throughout your application.