SENIOR SUPPLY CHAIN ASSISTANT

Summary

Supports the Supervisor of the area for the daily Warehousing/Distribution/Receiving functions. Performs related office duties such as verification of data/information for items received/issued through Receipt Traveller/Pick Slip, etc. Generates order for stock replenishment and performs system transactions on a real time basis. 

Essential Responsibilities and Duties

1. Works as a team leader to effectively perform all duties and distributes works as assigned by Supervisor. Exercise caution in product identification, closely observes packaging, warning labels, product expiration dates, lot numbers, and barcode labels. 

2. Ensures that delivery note/invoice/receipt traveller has correct purchase order number and item/quantity mentioned match with physical item, shelf life/promised date is within the acceptable limits, and item has no apparent damage. Prepares and completes Acceptance/Rejection Form for short-dated or item not matching with PO specifications.

 3. Confirms with user/requester/Planning and Inventory Control/Purchasing Services Department(s) prior to receiving/rejecting item if description, catalog number and other descriptive information is not matching. 

 4. Ensures that refrigerated/frozen/radioactive items are timely dealt with according to their nature and necessary requirements. 

 5. Accepts/confirms the delivered/received items in the system after necessary verifications of counts/expiry date/lot/specifications, etc. 

6. Receives supply orders physically & through Warehouse Management System (WMS) and collect/pick item from shelves to ensure accurate quantity, lot number and expiry date is collected. 

7. Maintains stock levels of Medical Stores and prepare replenishment orders.

 8. Verifies collected items against Pick Slip prior they leave the warehouse/store. 

 9. Update and input all top up requests, prepares move orders issues, releases sales orders and assign tasks to Supply Chain Assistant II for picking, confirms shipments in Oracle system. 

 10. Expedites the Electronic Equipment Acceptance Report (EEAR) and update acceptance in the system.

Education

Bachelor’s or Associate Degree/Diploma in Hospital Administration, or other related discipline is required. 

Experience Required

No required experience with Bachelor’s Degree, one (1) year of related experience with Associate Degree/Diploma is required.

Other Requirements(Certificates)

N/A.