Finance and Administrative Executive

Reports to:

Finance Manager, Executive Director & Board of Management

DUTIES AND RESPONSIBILITY

The incumbent reports to the Finance Manager. He / she will assist and support the Manager and Executive Director in relation to Finance and Administrative support of Down Syndrome Association (Singapore).

He / she is expected to execute range of accounting tasks aligned established accounting principles and standards,comply with the regulations.

Job Description:

Finance Support

• In charge in daily accounting operations
• Oversee program fees, donation receipts, ad-hoc invoicing, and actively follow up on aging reports and fees collection.
• In charge of donation and issuance of Tax-Deductible receipt
• Process timely and accurate payments to partners, vendors, and staff claims in accordance with the Association's policies and procedures.
• Inventory management for merchandise items
• Monitor fixed asset register
• Involve in budgeting process and monitor the budget utilization
• Involve in regular reviews of financial and other policies to ensure compliance with regulations
• Involve in Grant Management and its submission
• Involve in year-end closing and year-end statutory audit and special audit for specific project/funding

Administrative Support

• Facilities management of the activities centre and vendor management looking after contracts and renewal
• Manage and order the supply for office stationery and pantry supplies
• Assist in HR functions including but not limited to leave application, payroll processing, employee enquiries
• Provide support during Annual General Meeting (AGM) matters

Other

• Attend Committee meeting and minutes taking

• Carry out and implement any other tasks / duties assigned by the supervisor

Requirements

• Minimum qualification : Diploma in Accounting/Finance or other relevant disciplines.

• 3 year of relevant experience. Experience in a similar capacity in the social service sector will be advantageous.