Administrative Assistant

Job Summary

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Condominium Manager, Clients, & Residents, assisting in daily Office needs and managing our Condominium's general administrative activities.

Duties and Responsibilities

The Administrative Assistant performs the following functions:

Job Responsibilities:

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the CM to attend to Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update trust accounts periodically of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Qualifications and Skills

• Applicants must be willing to work 5.5 days' work.
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• Minimum 1 year working experience
• Computer literate
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill