Executive Secretary - Continuous Learning Opportunities

If you believe in providing good service and have an eye for details, we welcome you to apply today!

Job Descriptions:

• Calendar management: Managing CEO’s schedule by scheduling and coordinating appointments, meetings and events including booking of venues for lunch / dinner events.
• Travel management: Planning travel arrangement for the CEOs and HODs, including booking of flights, accommodations, ground transportation, travel insurance and managing travel itineraries.
• Communication and correspondence: Acting as first point of contact between CEO and internal or external stakeholders. Managing incoming and outgoing correspondence on behalf of CEO, phone calls and other form of communication.
• Information management: Keeping accurate records and maintaining an up-to-date filing system for CEO’s office.
• Meeting coordination: Coordinating and scheduling of meetings, attending to CEO’s guests /visitors once they arrive at the office.
• Administrative support: Providing general administrative support to the CEO, including managing expenses and claim matters.
• HR Support: Involve in HR activities such as recruitment, employees development and HR administration.

Job requirements:

• Minimum 5 years of relevant experience
• Service-oriented and believe in ‘go extra miles’ in providing good service
• Proficient in Microsoft Office
• Organized and resourceful
• Excellent communication skills
• Prior experience in hospitality/ travel industry will have added advantage
• Proficient in written and spoken Chinese to communicate with Chinese speaking associates
• High levels of integrity and ability to handle confidential information.