Administrative Assistant [West Diving Contractor] (ID: 605482) GSH - Opportunity to Make a Differen

Responsibilities:

Operations / Project Management Support

• Assist the Operations Administrator as needed.
• Liaise with other Regional Business Units (RBU) for travel and accommodation requirements for Directors and other staff.
• Apply/Obtain all necessary Visas for staff personnel as necessary.
• Tracking Directors personnel movements. Flight reservation or vacation schedules
• Assisting in Purchase order and invoicing for office.
• Arrange flights, accommodation and transportation for directors and business trip for personnel.
• Liaise with logistics (equipment) coordinator related to general operations whenever necessary.
• Application of Foreign worker employment passes. Make sure passes are valid within the employment period.
• Processing of quotations from Suppliers.

Financial

• Checking travel, hotel agency and suppliers’ invoices.
• Arranging Purchase Orders for all hotels, and travel & transportation.
• Issue Purchase Orders and Material Requisition for approved supplier quotations on behalf of Directors and Administrative Manager

Administration

• Update/Maintain Executive Admin. records.
• Collect and check all staffs work records and prepare monthly summary report.
• Prepare contracts with freelance divers & technicians.
• Actively participate in adherence to and improvement of the Company’s Business Management System on QHSE related issues.
• Be responsible for any other such tasks and duties as shall be assigned.
• Answer incoming phone calls, taking messages, etc.
• Dispatch outbound documents, preparing airway bill and proforma invoices.
• Reception work, receiving, recording and distributing invoices for Directors.

Requirements:

• Min. 5 years’ similar experience.
• Conversant with standard Microsoft business software.
• English language proficiency

For interested applicants, please apply online or send your resume in WORD format to [email protected]
Thank you for your application but we regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd | EA Licence No: 01C4394 | RCB No. 200007268E
Goh Siew Hui | EA Registration No.: R22104229