HR Admin & Facilities Coordinator

Job Summary

The incumbent will support the Human Resources Manager in the management of office administration and facility-related matters. Acting as a facility representative, you would need to be able to coordinate and communicate with all levels of staff to ensure the delivery of company initiatives and activities. Facilities duties include activities regards to the management of office renovation, furniture, and equipment and ensuring a high-quality, comfortable, safe, and efficient and safe working environment for all staff.

Job Responsibilities

HR Admin

• Travel arrangement for flight, accommodation, transport, VISA, and Business Travel insurance claims.
• Coordinate the stationery and sundries purchases.
• Distribution of health and safety kits and office stationery.
• Set up new hire workstations and stationery.
• New hire safety induction

Facility Management

• Liaise with our external Fire Safety Manager and CERT team to comply with the SFDC standards, conduct fire safety checks, WICA investigation report, renew license and inspections
• Budget planning, coordination, and overseeing the execution of minor renovations
• Ensure all machinery like forklift, crane, air-condition, compressor, lift (cargo and passenger) are well maintained
• Office Space Management
• Equipment Disposal Management
• Coordinating Building maintenance with various vendors on the landscape, waste management, pest control, and cleaners
• SOLAR system monitoring and generating of analysis report
• Setting reminders on the power generator start-up
• Address any form of violation of safety codes within the organization

People Requirements

1. Diploma holder in business management or related field is preferred.
2. Minimum 3 to 5 years of work experience HR Administration and Facilities coordination
3. Familiarity with office equipment and security systems
4. Hands-on experience with an understanding of safety regulations in offices
5. Well-organised
6. Sound judgment and the ability to respond quickly during emergencies
7. Good verbal and written communication skills and inter-personnel skills
8. Self-directed, able to work under minimal supervision and independently