Assistant Manager, Accounts

Accounting, Finance and Reporting

• Manage and oversee daily operations and accounting functions of Finance and Accounts department to ensure smooth operation of the department.
• Monitor and analyse accounting data and prepare monthly management reports and ad hoc reports for submission to the management to facilitate management decision making.
• Establish and enforce proper accounting methods, policies and principles to ensure compliance to accounting standards and company policies.
• Assess current practices and procedures to make recommendations for improvements.
• Oversee external audits and provide support to ensure the audits are completed before the statutory filing deadline.
• Collaborate with tax agent on tax related matters to ensure the company comply with tax regulations.
• Maintain the accounting system to ensure system housekeeping is carried out timely and the system setups are up-to-date according to company policy.
• Prepare annual overhead budget for submission to the management.
• Review postings to the accounting system to ensure the transactions are captured accurately.
• Manage company’s petty cash and ensure all transactions are being recorded accurately.
• Support trade finance function in Letter of Credit checking to ensure no discrepancies and smooth documentation process with the bank.
• Check staff expenses claim and review accounting documents to ensure it is supported by supporting documents.
• Check payment before submission for approval to ensure the payments are prepared accurately.
• Handle customer credit application and counter party forms to assess the financial position of the customer for credit limit and credit term applied.
• Handle vendor credit application and counter party forms to assess the financial position of the vendors for advance payment limit applied.
• Prepare or review tenancy agreement, interco. loan agreement, consultancy agreement and other required agreements to protect the interest of the company.
• Oversee overall accounting and finance functions in Vietnam, with a Chief Accountant as a direct report.

Company Secretarial

• Collaborate with company secretary on directors’ board resolution preparation to ensure the documentations are in order to comply with Company Act.
• Maintain register of controllers of the company for annual submission to ACRA to comply with Company Act.
• Manage all other required secretarial documentations to ensure compliance to Company Act.