Corporate Admin Executive

- Responsible for organizing the Executive’s calendar/ diary and help to prioritise the Executive's time when there are competing demands

- Responsible for the Executive’s travel arrangements and proactively plan for the Executive’s business travel and itinerary in advance

- Liaise with external parties on Executive's behalf across multiple projects

- Proactively coordinate internal and external meetings, correspondences and any other administrative tasks as required including but not limited to sourcing and reserving venues for events and conferences

- Assist to prepare presentations and other deliverables

- Maintain and upkeep the appearance of the office conference rooms and meeting areas in preparation for the Executive’s internal meetings.

ADMIN JOB DESCRIPTION

• Review and process claims for relevant business units and clinic operations

• Petty cash claims

• CDE Claims & Sponsorship

• Transport/ Parking claims

• Meal / Entertainment claims

• Responsible for consolidating and preparing and filing of relevant documents

• Responsible for preparing summary of claims for Finance payment

• Verify invoices received from Third Part administrator such as MHC

• Supervision of all office matters on a daily basis

• maintaining cleanliness of the office, pantry, meeting rooms

• welcoming office visitors,

• receiving telephone calls & messages, collect mails

• Consolidate mails, scan and sort in dropbox for different business units (except for confidential letters)

• courier & delivery services

• office supply for clinic – stationary, dentists stamps, clinic stamps, paper, toner, toilet roll, water (individual bottled water & dispenser) etc

• office supply / office pantry– water, stationery, stamps and chops etc.)

• source suppliers

• Other admin duties as assigned