Events Sales & Planning Executive

• Handle event enquiries and quotations, act as a point of contact for customer

• Understand and manage all customer requirements and communications from planning to execution

• Develop event concept ideas (if applicable), contact suppliers, and develop event costing as part of event planning

• Maintain up-to-date events calendar in WOA facilities (Lounge, Rooftop Terrace, Board Room, Hangar66 Café area, etc.)

• Track planning and setup progress as part of scheduled events’ execution

• Plan event, set up venue and execute all events scheduled within the facility

• Communicate and work with internal and external parties to plan, set up, and execute events

• Execute events and meet customer service levels and expectations for all events and associated KPIs – customer survey,feedback, events planning milestones, events execution timeliness, adherence to events budgets, etc

• Understand every event’s executional challenges ahead of time and highlight potential issues to management

• Resolve problems independently and promptly during event execution; escalate to management as necessary

• Maintain central event support service supplier listings with latest pricing and assessment of product/service quality, and effective working relationship

• Continually refresh and refine vendor/partner list including identifying new events supporting services vendors, and setting up partnership arrangements with them

• Make recommendations on in-house vs. outsource of events supporting products and services and help improve company's events capabilities and offerings

• Help developing marketing collaterals for sales and marketing purposes

Requirements:

· Diploma or above in Events management, PR, marketing, hospitality management or related field is preferred

· Experience: 2-5 years of related experience in venue set up, working with 3rd party vendors, and events execution

· Proactive, positive, meticulous and able to work independently requiring minimal direction

· Able to work on weekends and night hours when required

· Good team player and enjoy interacting with people

· Experience in Design & Video Software will be an advantage (e.g. Photoshop, Illustrator, Adobe Premier, iMovie.etc)

· Experience in venue sound and light systems will be an advantage

· Possession of a Class 3 driving license will be an advantage