Vendor Relations Officer

• Register, maintain vendor management file and update Approved Vendor List.
• Responsible to source, negotiate and purchase equipment, operation/office supplies and other company related services from both local and international vendors.

· Conduct thorough assessments of vendors' capabilities, including their reliability, performance history, and adherence to safety and regulatory standards.

· Prepare regular reports and vendor evaluation on vendor performance, cost optimization, and risk management for senior management.

· Facilitate quotations and maintain vendor relationships, ensuring seamless contract start-ups and renewals.

· Develop and maintain strong relationships with existing and potential vendors.

• Monitor and track expenditures related to procurement activities, ensuring financial compliance and resource optimization.

· Analyze vendor costs and expenses to identify opportunities for cost savings and process improvements.

· Identify and mitigate risks associated with vendor relationships, such as supply chain disruptions or compliance issues.

· Understand our internal control guidelines, the relevant policies and procedures and execute the controls conscientiously

· Co-ordinate with respective departments on all purchasing related matters.

· Assist in preparation of ISO external and internal audits.

· Update and file internal orders and purchase orders systematically and ensure that delivery order and invoice are matched against our purchase order and internal order before submitting to Finance Department for processing

· Perform vendor management annual housekeeping exercise.

• Any other duties assigned

Job Requirements:

• Minimum Diploma in business administration, Logistics, Supply Chain Management or Procurement.
• Strong negotiation and contract management skills, with a proven track record of successful vendor relationships.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders.
• Analytical mindset with the ability to analyze data and make informed decisions.
• Proficiency in Microsoft Office and vendor management software.