Personal Assistant - Part-Time

The role is meant to be the right-hand person for the CEO. By helping to take care of the many duties, the candidate will gain a deep insight into the workings of a start-up. The role requires a very hands-on approach and is perfect for anyone who is driven, curious and seeks results and accomplishment. The role is listed as a part-time role but we are open to converting to a full-time position with the right candidate.

Responsibilities:

• Reporting to the CEO and performing secretarial, administrative, sales and marketing duties.
• Preparing and editing reports, documents, and presentations.
• Follow-up with all actions required after meeting and ensure all required actions are carried out and no deadlines are missed
• Answering phone calls, assisting in customer enquiries and directing to relevant personnel
• Compose and edit proposals, documents, customers emails, etc and ensure follow-up with those that require answers, responses, and written replies.
• Entering data, maintaining databases, and keeping sales and inventory records.
• Record-keeping of confidential and controlled documents
• Liaising with internal departments, answering calls, and making arrangements.
• Arrange meetings and appointments for CEO whenever necessary.
• Proactively contribute to the management of the CEO's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
• Ordering office and pantry supplies and replacements, as well as managing mail and courier services.
• Able to drive will be an advantage.
• Assistance with any ad-hoc tasks and duties that the Director may need.
• Customer service, able to engage and manage customer interactions either in shop, on the phone and via email.
• Listing Management: Assist in preparing and maintaining product listings, ensuring accurate and up-to-date information across various platforms and marketing materials.
• Market Research: Conduct research on home, furniture and furnishing, market trends, and competitor analysis to support informed decision-making.
• Social Media and Marketing: Assist in managing the agent's social media accounts and marketing efforts, promoting products and showcasing the company.

Job Requirements:

• min. 3 days per week including some weekends
• MS Office (Word, Powerpoint, Excel)
• Knowledge of e-commerce platform, such as Shopify, Lazada, Shopee will be an advantage
• Experience in planning of office and/or marketing events will be an advantage
• Experience in Social media marketing will be an advantage
• Able to work in a fast-paced environment independently
• A self-starter who takes initiative and anticipates needs, ensuring smooth operations for the business.
• Positive working attitude and pleasant personality to live and work well with colleagues
• Good interpersonal skills
• Proficient in English
• Is detail-oriented and responsible
• Good team player
• Shortlisted candidates will be contacted for an interview.

*This is not a remote working position*