Financial Administrator

A well-established and respected winery with a proud
heritage and a growing presence across their vineyard, cellar, and hospitality
operations is looking to appoint a Financial Administrator for a 4-month fixed term in-office role. This role involves handling various
financial and accounting tasks, including processing supplier invoices,
performing reconciliations, managing petty cash, preparing payment lists, and
maintaining accurate records of company expenses and capex. The administrator
will also be responsible for monthly closing tasks such as reconciling credit
cards and allocating payments in Sage. Additionally, the role includes managing
shop stock reconciliations and ensuring the timely processing of financial
transactions to maintain accurate company financials.

Key Responsibilities:
The following tasks represent the core duties of the role, which will be managed on a daily, weekly, or monthly basis.

Monthly Supplier Invoices Processing (Daily)

• Receive
  and process supplier invoices accurately
  
• Verify
  invoices against purchase orders and receipts.
  
• Ensure
  that all invoices are correctly coded in the accounting system for payment
  processing
  
  

• Perform reconciliations of supplier statements
  against company records.
  
• Identify discrepancies and communicate with
  suppliers to resolve any issues.
  
• Ensure all reconciliations are completed
  accurately and within the required time frame.
  

• Prepare weekly and month-end payment lists for
  approval by management.
  
• Ensure that all payments are accurately
  reflected and documented.
  
• Collaborate with the finance team to verify and
  process these payments.
  

• Manage weekly and month-end POP (Proof of
  Payment) reconciliation.
  
• Ensure that all payments made by the company are
  properly documented with corresponding POPs.
  
• Verify the accuracy of POPs and ensure proper
  filing and submission for approval.
  

• Reconcile all company credit card transactions
  on a monthly basis.
  
• Ensure all credit card statements are accurate
  and complete.
  
• Investigate and resolve any discrepancies in
  credit card transactions.
  

• Allocate payments to the correct accounts in the
  Sage accounting system.
  
• Ensure accurate and timely processing of all
  transactions for the month-end closure.
  
• Collaborate with other teams to ensure all
  transactions are accurately captured.
  

• Maintain accurate petty cash records on a daily
  basis.
  
• Ensure all petty cash disbursements are
  documented and properly recorded.
  
• Reconcile petty cash at regular intervals and
  replenish as necessary.
   
  

Tall Order Reconciliations (As needed)

• Conduct reconciliations of TallOrder (POS
  system).
  
• Ensure information in TallOrder is accurately
  recorded and reconcile any discrepancies with vendors.
  
• Communicate with relevant departments to ensure
  proper and accurate input into TallOrder.
  

• Conduct weekly reconciliations of shop stock to
  ensure accurate inventory records.
  
• Investigate and resolve any discrepancies
  between stock records and physical stock.
  
• Coordinate with the purchasing team to ensure
  inventory levels are adequate.

Requirements

• Education: A relevant qualification in Accounting, Finance, or a related field is preferred.
  


• Experience: Proven experience in accounting, finance, or bookkeeping, particularly in managing supplier accounts and reconciliations.
  


• Technical Skills: Proficiency in accounting software (e.g., Sage, Xero) and MS Office Suite (Excel, Word), TallOrder and WineMS.
  


• Attention to Detail: High level of accuracy in managing financial records and transactions.
  


• Time Management: Ability to manage multiple tasks and meet deadlines efficiently.
  


• Communication Skills: Strong verbal and written communication skills for internal and external interactions.
  


• Problem-Solving: Ability to identify discrepancies and resolve issues in a timely and professional manner.
  

Benefits

Join a cultivating business of not only fine wines and exceptional guest experiences, but also a thriving workplace where people grow together.