Nursery Finance and Administrative Officer

Nursery Finance/Administrative Officer, Spekboom Restoration Project

Nursery Department, Eastern Cape (Gqeberha), South Africa

Location: Jansenville, Eastern Cape  

Reports to: Nursery Operations Manager

Are you ready to embark on an extraordinary adventure that will revitalise landscapes, combat climate change, and promote sustainable agriculture? Join NatCarbon Africa: a mission-driven, proudly African organisation dedicated to high-quality implementation of large-scale carbon, climate, and biodiversity projects. We embrace the power of innovative technology to enhance project execution. Community engagement lies at the heart of our projects, driven by a genuine commitment to meaningful and inclusive participation and co-benefits, such as biodiversity conservation and socioeconomic upliftment. 

NatCarbon Africa seeks a Nursery Finance/Administrative Officer in the Nursery Department for the large-scale Spekboom Restoration Project in the Eastern and Western Cape Provinces of South Africa.

With our partner, Imperative Global, our aim is to restore up to 100,000 hectares of degraded subtropical thicket biome. The Project entails planting Spekboom (Portulacaria afra) on privately owned land to improve ecosystem functioning and agricultural productivity over time, promote biodiversity, improve soil filtration, enhance water storage capabilities, and to reduce soil erosion. The Project is estimated to permanently store large quantities of Carbon Dioxide over the Project life, thus positively contributing towards climate change mitigation.

Position Summary: 

The Finance/Administrative Officer plays a crucial role in ensuring the smooth and efficient functioning of the team’s operations by providing comprehensive administrative support. This role requires excellent organisational abilities, attention to detail, and the capability to manage multiple tasks in a fast-paced environment. 

Roles and Responsibilities:

General Administrative Support 

• Manage front desk operations, responding to emails, and welcoming visitors. 

• Maintain accurate filing systems, records, and documentation. 

• Coordinate appointments, meetings, and nursery tours. 

• Coordinate with IT Department to report and resolve technology problems or improvements 

Data Entry and Record Management 

• Accurately input data related to nursery plant inventory, dispatch, and nursery supplies. 

• Update and manage records on operational activities.  

Financial Support 

• Assist with process invoices (to support AP), purchase orders (to support Procurement), and expense reports. 

• Assist with tracking budgets and managing expenses for nursery supplies. 

• Collaborate with the finance team to ensure accurate and timely processing of payments. 

• Load procurement requirements and follow-up on deliveries.

Inventory and Supplies Management 

• Monitor and manage stock levels of office and nursery supplies.   

• Coordinate supply orders and replenishments to ensure uninterrupted operations. 

Compliance and Reporting 

• Ensure all required documentation is maintained for accreditation and compliance with regulations. 

• Assist with the preparation of internal reports, recording of any stock count documentation 

Communication and Coordination 

• Serve as the liaison between the nursery and external vendors, contractors, and service providers. 

• Maintain clear communication with nursery staff regarding administrative updates and inquiries. 

HR and Payroll Support 

• Assist with staff scheduling and maintaining timekeeping records (manually or via systems). 

• Manage personnel files and support the onboarding process for new employees at the nursery and offboarding in the event of resignations. 


• Any other duties reasonably required by the employee’s manager or reporting line, in line with the scope and level of the position. 

General

• Embrace a culture of continuous learning by adapting to evolving job responsibilities, driven by NatCarbon Africa’s commitment to innovation, personal growth, and shifting operational priorities 


• Some travel within the Eastern and Western Cape may be required, including to remote locations, with occasional weekend or holiday work to accommodate schedules. Work hours may be irregular.

• This outline of duties and responsibilities is not exhaustive. The employer reserves the right to assign additional duties or responsibilities at any time, provided they are reasonably aligned with the scope of the role or necessitated by operational requirements. The functions and responsibilities detailed within this job description may be subject to modification at the employer’s discretion, based on evolving operational requirements, while remaining consistent with the parameters of the employee’s position 

Skills: 

• Strong organizational skills with the ability to multitask efficiently. 

• Basic accounting/book keeping skills (advantageous). 

• Excellent written and verbal communication skills. 

• Ability to work independently and collaboratively in a dynamic environment. 

Knowledge and Experience: 

• 5 years’ experience in a similar role. 


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software. 


• Experience in systems involving procurement modules (SAP, Syspro, Pastel, 4Cast+) is advantageous.  


• Experience in an administrative or clerical role, preferably in a nursery or horticultural setting, is an advantage. 

Working Conditions

• Frequent travel within the Eastern and Western Cape anticipated, including to remote locations. Travel may on occasion cross weekends and holidays to accommodate schedules. Work hours may be irregular

You will join a great team! We are:

• From diverse locations and backgrounds, but all experts in our respective fields. We bring together a wide range of cross-sector experiences, ideas, and skills


• Relentless in our pursuit of excellence and innovation, always pushing the boundaries and challenging the status quo. But it is not all work for us – we also believe in celebrating our successes, recognising individual contributions, and taking time to support each other’s growth and development


• At our core, explorers, constantly learning, evolving, and seeking new ways to deliver impactful solutions. We are not afraid to dream big, take risks, and step out of our comfort zones because we know that together, we can achieve great things

Compensation

To help us attract and retain top talent, NatCarbon Africa pays employees competitively to the market, depending on experience. Salary is one component of NatCarbon Africa’s total compensation package which also includes health care and life insurance, contributions to each employee’s retirement plan, paid time off and funds to support professional development. We will recognise employees who go beyond expected performance with salary increases and/or promotions.

In return, we expect each employee to, at a minimum:

• Meet expectations in terms of work effort and performance.


• Take the initiative to build the skills and knowledge needed to do their job effectively; and


• Embody the values of NatCarbon Africa.

How to Apply

To apply, please send us the following:

• Cover letter (not to exceed one page).


• Resume/CV (not to exceed three pages).

Please add app.bamboohr.com to your contact list to ensure you receive emails from us

NatCarbon Africa provides equal opportunity for all job applicants and employees and is committed to providing a work environment free of discrimination.

Only applications received online via the NatCarbon website or LinkedIn Page will be considered