Part -time Office / Studio Assistant

• Formal quotations to clients
  
• Formal invoices
  
• Purchase orders to suppliers (goldsmith, packaging, gemstones, diamonds,)
  
• Statement and invoice cross -referencing
  
• Xero invoicing (purchase order and bank feed to bookkeeper)
  
• Costing schedule on Excel
  
• Evaluation certificates
  
• Filling
  
• Booking of couriers and tracking of parcels
  
• Customer follow up to ensure receipt and satisfaction
  
• Ordering courier bags and related packaging
  
• Customer communication for jewellery repairs, deliveries or collections
  

• Sourcing gemstones, diamonds, pearls and chains
  
• Sourcing props or set -up for photo -shoots
  
• Updates to the website
  
• Trunk shows: prep, invitations, floral arrangements, beverages, food, decor, set -up, etc
  
• General replenishment of office supplies 
  

Requirements

• Experience as an Office / Studio Assistant in a similar environment
  
• Highly numerate and able to calculate daily fluctuations in gold price, exchange rates
  
• Experience with Xero
  
• Exceptionally organised and on the pulse of all client requirements
  
• High attention to detail