Procurement Administrator

A well -established property asset management firm is seeking a temporary Procurement Administrator to provide sick leave cover until the end of March or beginning of April 2026. The Procurement Administrator will report to the Procurement Administration Manager and play a key role in ensuring strict adherence to procurement policies and operational processes. This full -day, office -based position is located in Westlake, Monday to Friday, R20 000 – R25 000 per month. 

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Key Responsibilities:

Procurement

• Assist with completing procurement administrative documentation.
  

• Compile detailed cost analyses and cost comparison reports in Excel for orders with multiple quotations.
  

• Research and source contractors for inclusion on the approved supplier list.
  

• Compile and coordinate Vendor Application documents for legal and management approval.
  

• Compile and coordinate procurement order documentation.
  

  • Ensure all quotes are correctly calculated by the service provider.
    

  • Save all email correspondence and supporting documents to the shared drive in the relevant folders.
    

• Compile and coordinate payment packs (including Tenant Installation (TI) payment packs), ensuring all supporting documentation is attached for approval and payment submission.
  

• Utilise Excel templates to reconcile payments where orders include deposits and part payments.
  

• Follow up on outstanding procurement orders to ensure work commences onsite.
  

• Follow up with Operations Managers regarding onsite work completion to close open orders.
  

• Ensure compliance with the Procurement Policy at every stage of the process.
  

• Monitor the Procurement Inbox throughout the day and respond to urgent or emergency requests within 24 hours.
  

Management of the Building Asset Management Portal

• Verify certificates once uploaded to the system.
  

General Operations

• Provide administrative assistance to Operations Managers as required.
  

• Organise and maintain filing systems, both manual and electronic, across operational areas.
  

• Prepare and provide operational reports as instructed.
  

• Support the operations team with general administrative tasks.
  

• Provide guidance to other departments regarding operations -related documentation.
  

​As this role requires an immediate start, only candidates who are available immediately or have a short notice period will be considered.

Requirements