Temporary Admin / Accounts Assistant

• Send statements upon request internally to assist staff
  
• Assist with the monthly manual invoicing process by saving required documents
  

• Monitor and manage the suppliers inbox 
  
• Save invoices and proof of payments (POPs) on the server and ensure accurate filing
  
• Email POPs to suppliers and maintain hardcopy records
  
• Update and tag the supplier spreadsheet accordingly
  

• Save credit card slips on P-drive and follow up on outstanding slips
  
• Daily capturing of cash receipts (FNB accounts, SnapScan, Petty Cash)
  

• Assist staff with requests for historic payment details or statements
  
• Update fixed fees on CaseWare (CW), communicate with relevant staff, and save to server
  
• Ensure fixed monthly fee clients have completed and we have the signed debit order forms
  
• Xero/Simple pay/Fathom Billing Support
  

• Perform monthly billing for the expenses for the Xero only
  
• Email bookkeepers with the invoices and updated Xero spreadsheets after it has been checked
  

• Check payments received, remove from inbox once processed
  
• Email clients with updated statements confirming receipt
  
• Alert manager if expected payments are not received
  

Requirements

• 1-2 years’ experience in a similar admin/accounts role or relevant accounting/finance studies
  
• Strong organisational skills and attention to detail
  
• Familiarity with accounting software (CaseWare) is a plus
  
• Good working knowledge of Excel
  
• Manage multiple tasks, reliable and organised
  
• Available to commit to the full 6-month contract (maternity cover)