Tender Administrator

We are looking for a Junior Tender Administrator to be a key contributor within a dynamic consulting environment, supporting the end -to -end administration of tender submissions on a 12 -month fixed term contract. This role is responsible for ensuring that all tender documentation is prepared with precision, remains fully compliant, and is submitted within strict deadlines. Working closely with internal consultants and stakeholders, assists with identifying, coordinating and delivering tender opportunities, while maintaining accurate statutory and compliance records. With a strong focus on organisation, detail and quality, this role plays an essential part in ensuring smooth, professional and high -impact tender operations.

Key Responsibilities

Tender Administration

• Identify and monitor tender opportunities via portals,
  newspapers, and procurement platforms
  
• Download, organise, and distribute tender documents to
  relevant internal stakeholders
  
• Prepare tender files and ensure all required
  documentation is completed and included
  
• Coordinate the completion of tender schedules, forms, and
  declarations
  
• Ensure compliance with tender specifications,
  requirements, and submission deadlines
  
• Submit tenders electronically or physically and maintain
  proof of submission
  

Documentation & Compliance

• Maintain and update company compliance documents (CSD,
  BBBEE, SARS, CIDB, COIDA, etc.)
  
• Ensure all statutory documents and certifications are
  valid and renewed timeously
  
• Compile tender packs in line with client and procurement
  specifications
  

Record Keeping & Reporting

• Maintain an accurate tender register, tracking
  submissions, outcomes, and expiry dates
  
• File and archive tender documentation for audit and
  reference purposes
  
• Assist with reporting on tender status, performance, and
  outcomes
  

General Administration

• Provide administrative support to management and relevant
  departments
  
• Manage tender -related correspondence and communication
  
• Schedule meetings, site briefings, and clarification
  sessions
  
• Perform general office administration duties as required
  

Requirements

• Diploma in Administration, Procurement, or a related field
  
• 1–2 years’ experience in tender administration or a similar
  administrative role
  
• Basic knowledge of South African tender processes and
  compliance requirements essential
  
• Strong attention to detail and excellent organisational
  skills
  
• Ability to work under pressure and meet strict deadlines
  
• Good written and verbal communication skills
  
• Proficiency in MS Office (Word, Excel, Outlook)
  
• Highly organised and methodical
  
• Professional, confidential, and reliable
  
• Proactive and deadline -driven
  
• Trustworthy with a strong sense of accountability