Accounts Payable Administrator

GIBB is a leading multi-disciplinary engineering consulting firm based in South Africa with 67% Black ownership. The firm has a strong African orientation with a wide geographical footprint on the continent. The firm has been operating since 1956 and has proven capabilities in delivering world-class projects of any magnitude. GIBB prides itself on delivering high quality projects underpinned by an independently certified ISO 9001 quality system since 1999. GIBB recognises and appreciates the potential offered by the African continent. Accordingly, GIBB has, over the years, developed an in-depth understanding of the challenges of developing infrastructure in Africa. This has contributed to the firm's position as the partner of choice for the private sector, state owned enterprises (SOEs) and governments who seek knowledgeable people, with proven experience and the expertise to respond to the numerous infrastructure demands and needs of the continent. Our Experience GIBB has executed various and complex projects across various sectors and engineering disciplines across many African countries. The firm remains committed to achieving excellence in every project, and is proud to be the firm of choice for the continent's greatest engineers, who are leading experts in their fields. GIBB's technical expertise is enhanced through our relationships with various global partners. GIBB is conscious of the environment in which it operates in and continuously seeks ways to offer sustainable solutions on its projects. The winning combination of top-talent, in-depth industry knowledge, well-earned reputation for excellence and commitment to timeous, within budget delivery ensures that the client is guaranteed ultimate success of every project.Core Purpose of the Job: Processing, reconciliation, and payment of assigned creditors in accordance with their terms and conditions and in compliance with company policies and procedures. Key Performance Areas: Ensure all supplier invoices are reviewed for compliance and authorisation and are processed accurately and timeously Ensure all supplier invoices are processed in accordance with statutory and company requirements Prepare supplier reconciliations for all accounts and ensure reconciling items are cleared within 30 days Prepare COD payments reviewing compliance and authorisation and ensuring that payment is effected timeously Process all office rental/accommodation invoices and ensure payment is effected by the 1st of every month Maintain an accurate and up to date rental/lease register and file Follow up on expired lease agreements to ensure that they are either renewed or that the deposits are recovered Maintain the relationship with branch administrators to ensure that deadlines are adhered to Prepare payment registers and urgent payment requests generated for Inland suppliers to ensure payments are timeous and accurate Send all supplier payment remittance advises to branch administrators and suppliers Ensure that supplier recon/invoices and remittances are filed accordingly in alphabetical order Review supplier and employee ageing, ensuring that no invoices or expense claims age past 30 days Attend to all queries related to Inland accounts payable, ensuring that the turnaround time is minimal Perform any ad-hoc duties as required by immediate supervisor or management Ensure BBBEE certificates for suppliers are up to date. Requirements Qualifications: A valid matric certificate Experience: Minimum of 2 years' working experience in a creditors environment Working knowledge and experience using Microsoft Office, BST, VAT Person Requirements: Good verbal and written communication skills Well-developed administrative skills Deadline driven and able to work under pressure Good planning and time management skills Attention to detail Able to manage confidential information Able to work independently, as well as part of a team with initiative and drive