Personal Assistant

SUMMARY:
Our client is seeking a Personal Assistant to join their energetic team. POSITION INFO:
This job description is intended as a brief reflection of the Employee’s main duties and is not exhaustive.
The Employer reserves the right to amend this job description from time to time as may reasonably be required given the nature of the Employer’s business and the prevailing circumstances. Requirements: 

• Matric.
• The employee is required to always wear Black clothing like the rest of the staff. (Not specific uniform, but own black clothing.)
• Full make-up is required and manicured nails are of the utmost importance.
• Well-groomed at all times. It is not negotiable.

Responsibilities: General :

• The Personal Assistant will manage the front-of-shop area.
• Receiving clients at the door and offering refreshments.
• Ensure that all garments on the rails are hanging properly and all facing one side according to the owner’s preferences, as it changes every season.
• Always ensure the office is neat, tidy, and refreshed before a client comes in.
• The tea girl will make the tea or coffee. Should the tea girl not be available, it will be required of the PA to help occasionally.

Office :

• Check emails and respond.
• Make online payments for fabric imports.
• Type up invoices for garments sold on the Sage One program.
• Once a week, collect clocking information from the Eco Time machine and submit it to the accountants to do the staff pay slips.
• Once a month, work out monthly expenses on an Excel spreadsheet.
• Run errands for the office, like dry cleaning, buying fabric, or haberdashery from local shops.
• Need to keep a memory book and have a daily meeting with the owner on what needs to be done for the day.
• Urgent things first, always.

Work hours, leave, and info :

• 08:00 to 16:45 Monday to Friday.
• 15-minute tea break in the morning.
• 30-minute lunch break in the afternoon.
• No work on weekends.

Salary: 

• R15,000 basic salary
• Annual Leave: 15 work days per annum. (5 days in the winter, and 10 days over Christmas time with all public holidays extra.)
• Performance bonus in December, depending on the owner’s discretion.