Administrative Officer

Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country's highest proportions of postgraduate students of which almost ten percent are international students. The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape Winelands. The University has ten faculties, of which eight - AgriSciences, Arts and Social Sciences, Education, Engineering, Law, Science, Theology and the larger part of Economic and Management Sciences - are located on the main campus in Stellenbosch with the Faculty of Health Sciences situated on the Tygerberg campus and the Faculty of Military Science in Saldanha. The University's Business School is situated at the Bellville Park campus. The campuses of Stellenbosch University make up a vibrant melting pot of different cultures and various student organisations can be found on the four campuses. They cater for a wide range of interests such as culture, politics, religions, spiritual concern and relaxation. There are also a number of well-know and established student activities, such as RAG that add to the unique experience of being a Matie, as a student of Stellenbosch is affectionately known. Duties Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions; Administration of the departmental cost points and processing all financial transactions of the Department, including obtaining quotations from service providers and all forms of payment on the Stellenbosch University (SU) financial system; Academic administration of undergraduate and postgraduate students within the Department; Coordinating networking with other University Divisions such as IT, HR, Finance, Facilities Management and Campus Security; Handling enquiries from and liaising with staff, students, service providers and the public; Administration of social impact projects. Job Requirements A financial or administrative diploma / certificate, or an equivalent qualification, with at least three years working experience in finance and office administration; A high level of computer skills and proficiency in Microsoft Office and especially Excel; Excellent written and verbal communication skills; Excellent organisational skills; The ability to work well under pressure and within deadlines; The ability to work independently, to be pro-active, to take full responsibility for projects and to deliver work of an exceptional standard; The ability to function in a multilingual and diverse environment.