Engineering Administrator

Engineering Administrator - Cape TownFull job descriptionJob TitleEngineering AdministratorEmployment TypeFull TimeExperience5 to 10 yearsSalaryNegotiableJob Published04 April 2024Job Reference No.4112811699Job DescriptionThe Engineering department currently has a vacancy for a motivated, professional and attentive to detail Administrator to join their team. The successful candidate must at all times, conduct him/herself in such a manner that reflects the professional and ethical values of the Group.Responsibilities will include, but are not limited to the following:Devising and maintaining office systems to efficiently deal with the paper and process flow of the Engineering officeGenerate Purchase requests on FraxionLiaise with suppliers on a daily basis on all orders, outstanding orders and partly supplied ordersProcess invoices on FraxionGenerate and maintain reportsOrdering and processing of payment for technical spares and mechanical partsIdentify, manage and address any and all discrepancies and inconsistencies with the relevant parties as identified during procurement or payment process of parts and sparesGeneral office administration include filing, verifying time and attendance, drafting, verifying and editing related documentation, ordering stationary on in-house systemQualifying Criteria:Grade 12 certificateDiploma/Certification in Business AdministrationAtleast 5 years of Administrative experience within an Engineering or similar environmentRelevant tertiary qualification or studying towards one will be advantageousComputer literate –MS Advance office package proficiencyQualifying AttributesStrong command of the English language: an eye for detail, meticulous grammar and comprehension, and exceptional written communicationBasic understanding of additional languages advantageousMeticulous, accurate and attentive to detailExcellent business acumen and interpersonal skillsThe ability to self-manage with minimal guidanceAble to meet deadlines for multiple tasks at a timeAbility to work under pressureAbility to organize and plan carefullyHard-working and self-motivatedAbility to work independently as well as in a teamTime management and organizational skillsExcellent standards in executionJob title: Engineering AdministratorReporting to: Senior Engineering Administrator/Office ManagerJob type: Permanent positionBenefits includeProvident fundLife cover at 4x annual salaryMedical aid - hospital planFuneral cover15 x paid leave days per annumLong service leave after five years of employmentStandard hours07h30–17h00: Monday – Thursday07h30–16h00: FridayMay be required to work overtime as per operational requirementsSkillsEngineeringInvoicesPurchase OrdersRFQ (Request for Quotation)Parts AdministrationParts ManagementOrderingMS ExcelAdministrationIndustriesEngineeringManufacturingMaintenance