Executive Assistant

SUMMARY:
- POSITION INFO:
Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. You will be required to keep the executives` communications organized so that they can easily access the most important information without having to sort through low-priority items. You will manage their daily calendars, including scheduling meetings, confirming appointments, writing schedules, and arranging for transportation. You will be required to train other administrative staff on company policies and best practices. Responsibilities: 

• Administrative assistance, such as writing and editing e-mails, drafting memos to enhance efficiency and preparing communications on the executive`s behalf
• Maintaining comprehensive and accurate records. 
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary 
• Highly attentive to detail, organized and disciplined
• Collaborate with various departments to facilitate cross-functional communication and coordination
• Taking minutes and records keeping
• Managing the executives calendar, including making appointments and prioritizing issues
• Assist in preparing documents, presentations  and reports for executive-level meetings
• Assist in organizing company events, conferences and team-building activities
• Organize and maintain the office filing system including SharePoint

Qualifications and Knowledge:

• Matric
• Microsoft Office Suite 
• Previous experience in an administrative or office management role. 
• Time Management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask 
• Problem solving and decision making 
• Interpersonal skills 
• Records keeping and retrieval skills 
• Discretion and confidentiality in handling sensitive information