Executive assistant/Office Manager

SUMMARY:
- POSITION INFO:
Hiring: Executive PA to support top management with organisation, scheduling, correspondence and meetings. The ideal candidate needs to be dynamic with excellent attention to detail and be meticulous. Duties And Responsibilities · Organise and schedule meetings · Prepare meeting agendas, perform research for meetings, and take minutes during meetings · Maintain office correspondence · Perform reception duties such as answering phones where necessary · Manage the diaries and schedules of senior management · Liaise with clients and business guests · Organise media appearances and events · Manage internal projects and follow-up with team members where required · Maintain a strong working relationship with other departments · Liaise with other staff members on behalf of senior management · Prepare and deliver monthly reports · Preparing PowerPoint presentations and Excel documents as required · Printing and binding presentations · Travel Coordination – including the booking of flights, accommodation, transfers, and submission of applications for visas · Monthly management of travel and expenses processes · General administrative support which includes – producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc. · Answering team phones when they are not able to, taking messages and responding where necessary · Responding to and following up on emails and delegating if necessary · Organising team events as required · Ad hoc project work Qualifications · Formal Executive Assistant Training · Tertiary Degree/ Diploma beneficial Experience · A minimum of three (3) years as an Executive Assistant Candidate needs to reside in Centurion/Pretoria.