Legal Secretary

SUMMARY:
Legal Secretary POSITION INFO:


Braamfontein Experience required: Worked as a Legal Secretary for 5 to 8 years JOB PURPOSE The secretary is responsible for providing secretarial and administrative services in an efficient, professional, effective & supportive manner to directors and professional staff of the firm. KEY PERFORMANCE INDICATORS 1. Drafting and typing of pleading, agreement and other documents 2. Proficient with Excel and PowerPoint 3. Secretarial and administrative assistance with running legal practice. Must have worked at a Legal Attorney firm 4. Capturing and finalising fees on AJS 5. Send invoices to client 6. Assist with collecting outstanding invoices 7. Preparing documents for tenders 8. Business travel bookings 9. Dictaphone typing 10. Good writing skills DETAILED RESPONSIBILITIES • Attend to all verbal, dictated and written instructions given by allocated directors and professionals • Screening of calls as well as message taking for allocated directors and professionals • Assist with queriers regarding client payments, deposits and requisitions for payments and receipts • Liaising with clients telephonically • Typing documents, including affidavits, particulars of claim and court notices • Typing, compiling and preparing reports, presentations and correspondence for directors and professionals • Manage diary deadlines and correspondence • Assist with general queries from directors and professionals • Handling all confidential matters with discretion • Registration and archiving of files Logistical Support • Arrange travel booking and accommodation for directors and professionals • Submit travel claims to accounts department Version Control: Feb 2024 Tender Administration • Compile tender documents and prepare tender packs • Basic understanding of tender submissions Fees and Accounts • Accurate opening of files on AJS, ensuring that the take-on form has all the required information and is signed off by the director • Entering time on AJS for directors • Ensuring that the accounts department is accurately informed of allocations for all disbursements made on behalf of clients • Finalising fees and invoices timeously at month-end • Timeous finalising of accounts and dispatching to clients • Assisting directors with collecting outstanding payments • Undergoing training deemed necessary on new equipment or systems and ensuring that he/she is informed and up to date on office procedures Ad-Hoc • The duties and responsibilities contained in this job profile are not exhaustive. The employer is entitled to instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job profile, or in accordance with operational requirements.