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Job title: Office Manager Key Responsibilities: Office Management: Greet and assist visitors, maintaining a professional and welcoming atmosphere. Efficiently handle inbound and outbound courier services. Manage telephone systems and operate the switchboard. Coordinate boardroom bookings and ensure their availability for meetings. Oversee the functionality and cleanliness of reception areas, boardrooms, kitchens, and the overall office space. Ensure facilities are conducive to productivity, including maintaining cleanliness, tidiness, and appropriate decor. Address repairs and maintenance issues promptly. Manage plants, decor, and security arrangements. Develop and maintain a seating plan to optimize workspace utilization. Act as a liaison with the landlord regarding maintenance and other facility-related matters. Assist with any ad hoc work needed by the team. Procurement: Source and procure office supplies, kitchen consumables, and cleaning services. Coordinate with IT providers for equipment setup, onboarding of new staff, and logistics related to laptops. Log and report any faults with service providers promptly. Monitor and ensure uninterrupted internet connectivity and printing services. Culture & People: Maintain records of birthdays and coordinate celebratory reminders. Extend warm welcome messages to new staff and facilitate their onboarding process. Organize team-building events to promote camaraderie and collaboration among employees. Plan and execute the year-end function and other significant events on the company calendar. Travel Arrangements and Visa Coordination: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Assist with visa applications and documentation for international travel as required. Skills and Abilities of the Ideal Candidate: Proficiency in Microsoft Office Suite. Proven experience in office management or administrative roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Ability to prioritize tasks and work under pressure in a fast-paced environment. Attention to detail and problem-solving skills. Knowledge of procurement processes and vendor management. Understanding of facilities management and maintenance procedures. A proactive and flexible approach to work. This is a permanent fulltime in-office position based in Somerset West. Location: Somerset West. Salary offered : R15 000-R20 000 per month. Starting date: As soon as possible. Please apply online if you meet all the above-mentioned requirements. Please assume that your application was unsuccessful if you do not receive any feedback within 4 weeks.
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