Office Manager

Job Description

A private equity fund management firm is looking for a strong Office Manager to join their team on a two-year fixed term contract basis. You will oversee all administrative, operational, financial, and compliance-related tasks, including back-office operations, within the business.

Back-office functions are outsourced to third-party service providers. Consequently, the role involves managing these relationships to ensure services are delivered within agreed-upon Service Level Agreements (SLAs).

Reporting to the executive directors, the role is multifaceted.

Further Responsibilities:

• Compiling reporting packs for various governance structures quarterly
  
• Document review and formatting
  
• Acting as a liaison between the company and external stakeholders, such as shareholders, regulators, and legal advisors
  
• Providing support to the board of directors, including preparing agendas, taking minutes, and coordinating board communications
  
• Ensuring compliance with statutory and regulatory requirements, maintaining proper records, and facilitating board meetings and general meetings
  
• Scheduling meetings with external parties
  
• Event coordination, and travel arrangements
  

Requirements:

• A relevant qualification in finance or law or business administration or a related field
  
• Prior experience in a similar role, particularly within the finance or law sector, is preferred.
  
• Familiarity with corporate governance best practices and regulatory requirements
  
• Strong organisational skills
  
• Attention to detail
  
• Excellent written and verbal communication skills, and the ability to work effectively with senior management and external stakeholders.