Office Manager

SUMMARY:
Our client a large Agricultural Concern in the Citrus Farming and exports industry is looking for someone unique. Office Manager with a bit of of finance experience and HR behind their name Please note: This position is in Patensie POSITION INFO:

She will manage a team and have the assistance of general managers to assist in all procedures. The position is in Patensie Eastern Cape Office Manager Job Responsibilities:
 
Payroll

• Responsible that the payroll is maintained and executed timely, accurately, and according to statutory requirements.  
• Handling any payslips queries. Assisting production manager with queries/problems re all employees.

Secretarial

• Organize appointments and meetings
• Maintain calendars and schedules
• Manage travel arrangements
• Prepare and distribute minutes of meetings
• Arrange and prepare presentations
• Prepare and distribute correspondence
• Compile and present special reports

Data Management

• Create and maintain databases
• Timely and correct capturing of all farm related data
• Organize retention, protection, retrieval, transfer and removal of records
• Ensure the security of data

Audits and Registrations

• Continuous inspections, maintenance, and compliance of all audit processes:
• The collection of data, the keeping of records, and the general overseeing of the audit processes of all the farming units.
• Coordination and timely registrations for the export of fruit.

Policies and Procedures

• Evaluate existing procedures
• Design and implement procedural improvements
• Prepare materials describing procedures and standards
• Communicate changes in policies and procedures
• Ensure adherence to policies and procedures by staff members

Office Efficiency

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Completes operational requirements by scheduling and assigning employees; and following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.

Staff Management

• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

HR Responsibilities

• Intake of new employees
• Documentation: Disciplinary hearings, IOD’s
• Hostel responsibilities: Administrative
• General assistance to all staff
• Assist HR Manager where necessary

Self Achievement

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

Financial

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; and initiating corrective actions.

Communication and Team Effort

• Good communication, both written and verbal, all of which must be accurate, efficient, friendly, and professional at all times.   Interpersonal skills play a large role in being an office manager. You'll be required to have a positive attitude, greet visitors, and engage in teamwork and accomplishment in related results.