Payroll Administrator / PAYE Recons

Job Description

A financial services company is looking for a Payroll/PAYE Recon candidate, who will be responsible for overseeing the operational aspects of payroll and pension administration across multiple pension funds. This is a 6-month fixed term maternity cover contract in-office in Bellville, Cape Town.

Key responsibilities include ensuring the timely and accurate delivery of payroll and pension services in line with policy requirements and service level agreements. This entails managing teams to meet quality standards and predetermined deadlines, while also monitoring performance against key performance indicators.

Responsibilities:

• PAYE reconciliations Pensioner payroll only; ensuring PAYE accurate and paid timeously before deadline to avoid penalties.
• Benefit statement distribution of members.
• Ensure the prompt and precise processing of approved payments within the Service Level Agreement (SLA) in the team.
• Verify that deductions, divorce decrees, and taxes are executed accurately.
• Actively engage and problem solve any issues.
• Set up and maintain robust systems to minimise overpayments, ensuring they are kept at reasonable levels and are recovered quickly and efficiently if any arrears are overpaid.
• Be involved in the development and implementation of standard operating procedures.
• Lead on the planning and implementation of identified projects, defining project tasks and dependencies.
• Errors & omissions/complaint – inform Assistant Director and have register updated.
• Ensure team producing the required information for the submission of trustee reports.
• Checking of death claim recommendations for Trustee approval ready and produced timeously to be included in agenda.
• Ensure team is updating pensioner data correctly.
• Resolve member and pensioner queries as required.
• Internal and external Audit data preparation, PAYE and Death claim related.
• Interacting with and coordinating pensioner payroll related matters.
• Provide cover and assistance in other areas as required by the Assistant Director: Pensioner Payroll.
• General queries and ad-hoc tasks.
• Leave Management. You are responsible to ensure that all the leave taken by your team is recorded in the leave registered and approved: That sick leave forms are completed whenever someone calls in sick and where necessary that doctors’ letters are submitted.
• Control and manage the taking of leave to ensure that you have sufficient staff to fulfil the company's client services obligations.
• Checking and committing pensioner payrolls within the Service Level Agreement (SLA) in the team.

Requirements

QUALIFICATIONS AND EXPERIENCE:

• Matriculation with subjects’ accountancy or mathematics and/or equivalent qualification.
  
• A tertiary qualification in accounting will be advantageous.
  
• 2 - 5 years’ experience in a similar role with strong knowledge of payroll/pensioner payroll.
  
• MS Office: Word, Excel & Outlook on an intermediate level.
  
• Applicable and proven legislative/industry knowledge required.
  
• A good understanding of the Employee Benefits industry will be beneficial.
  

SKILLS REQUIRED:

• Attention to detail and high level of accuracy.
  
• Ability to work under pressure.
  
• Self-starter and excellent organisational skills.
  
• Committed and reliable with integrity.
  
• Good verbal and written communication skills in both English & Afrikaans.
  
• Professional telephone etiquette and client liaison.
  

Benefits

6-month fixed term maternity cover contract