Personal Assistant

SUMMARY:
- POSITION INFO:
This position will be suitable for the 21st Century Personal Assistant who is the gatekeeper, multi-tasker, go-to person and master of all. Join this dynamic and professional team at a well established Private School in Muckleneuk, Pretoria. The Personal Assistant will report to the Executive Head of the school and will have previous experience in a similar role. They will be extremely professional, not only in their work, but also in their communication, appearance and conduct. This is not a half-day position and applicants must be aware of this. The Personal Assistant will be responsible for:

• Performing administrative duties 
• Minute-taking during meetings and assisting with follow-up actions
• Proactively managing diaries and assisting with time management of the Executive Head 
• Drafting/creating / assisting with presentations/reports / correspondence,
• Providing support services to the rest of the team 
• Managing telephonic and electronic communication on behalf of Executive Head 
• Day-to-day issues management,
• Arranging meetings,
• Arranging school events 
• Working with the team as a communication liaison with parents,
• Assisting with reception as needed.

The below criteria is required of the applicant:

• Office Administration Skills
• Highly proficient in the English language, both written and spoken.
• Exceptional Computer Literacy and Data Base Skills.
• Highly organised and efficient.
• Detail-oriented.
• Able to work in a noisy, school environment.
• High standard of accuracy, quality and timeliness;
• 8 to 10 years of experience is required as a Personal Assistant
• Energetic, self-motivated with the ability to use own initiative;
• Ability to work under pressure.
• A proactive approach to work;
• Ability to analyse information and manage accordingly e.g. in responding to emails and parent-student communication.
• The minimum requirement is a recognised matric certificate and diploma.
• Confidentiality and discernment are important.
• Proficiency in Word, Excel, PowerPoint, MS Outlook (including scheduling).