Project Administrator

Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country's highest proportions of postgraduate students of which almost ten percent are international students. The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape Winelands. The University has ten faculties, of which eight - AgriSciences, Arts and Social Sciences, Education, Engineering, Law, Science, Theology and the larger part of Economic and Management Sciences - are located on the main campus in Stellenbosch with the Faculty of Health Sciences situated on the Tygerberg campus and the Faculty of Military Science in Saldanha. The University's Business School is situated at the Bellville Park campus. The campuses of Stellenbosch University make up a vibrant melting pot of different cultures and various student organisations can be found on the four campuses. They cater for a wide range of interests such as culture, politics, religions, spiritual concern and relaxation. There are also a number of well-know and established student activities, such as RAG that add to the unique experience of being a Matie, as a student of Stellenbosch is affectionately known. Duties/Pligte Providing an effective and efficient general administrative and secretarial service to Property Services with regards to Minor Works and SHEQ Administration; Assisting with compiling reports and incorporating statistical data into draft reports; Performing routine administrative tasks, e.g., requisitions, work assignment, communication, etc.; Following up on purchase orders, contractor liaison, and general financial enquiries; Assisting project coordinators with requests and other general administration; Reacting to urgent requests and ensuring that the necessary action is taken; Handling telephonic and email enquiries and receiving clients; Client relationship management; Safety, health and environment administration; Course and training coordination. Job Requirements/Pos Vereistes Matric (Grade 12); Five years' relevant work experience in project administration at a tertiary institution, or in a similar environment; Knowledge of safety requirements, fire drills, etc., within an office and workshop environment; Five years' proven experience of working in a client-relationship management environment; Excellent verbal and written communication skills in English; Excellent computer literacy (MS Office, Outlook, Excel); At least two years' experience working with a CMM work management software system and workflows; Financial administration skills; Excellent skills pertaining to effective planning, problem-solving, decision-making and time management; Good analytical ability; Accurate record-keeping skills; The ability to work independently; The ability to work under pressure; Organised with good interpersonal relationship skills. Recommendation/Aanbeveling Excellent verbal and written communication skills in Afrikaans; Proven ability to work both on own initiative and as part of a team; The ability to develop and maintain positive working partnerships; The ability to function under pressure without compromising accuracy; Excellent communication and liaising skills and experience.