Receptionist / Administrative Assistant

Job summary
Receptionist: Serve as the initial point of contact, warmly welcoming visitors, suppliers, and customers, and notifying company personnel about incoming visitors. Administrative Assistant: Organise and communicate travel and accommodation arrangements upon request.
Job seniority: entry level
Responsibilities
• Handle phone calls by answering, assisting, and directing them, as well as conveying messages to the appropriate company personnel. • Organise and maintain the reception area and boardroom. • Coordinate, book, and communicate deliveries and branch transfers. • Keep track of office supplies inventory and provide reports on its status. • Aid in scheduling meetings and making necessary arrangements. • Assist in maintaining records and filing documentation. • Coordinate, communicate, and assist in organising office functions and team-building activities. • Update and maintain the inventory and asset register. • Communicate and coordinate vehicle services and repairs. • Assist and communicate logistical arrangements and logbooks. • Report on administrative deviations and identify areas for improvement. • Aid in handling travel and expense claims. • Contribute to optimizing office layout and efficiently utilising available resources.
Requirements
• Minimum Requirements: Matric Beneficial: Relevant Tertiary Qualification. 3+ Years in a similar position. Own Vehicle and Valid Drivers Licence. Technical: MS Office and Google Workspace or similar.
Key Skills Needed
• Warm and welcoming demeanor • Strong communication skills • Organizational skills • Attention to detail • Meticulous record-keeping • Ability to handle logistical arrangements • Proficiency in MS Office and Google Workspace