Receptionist / Administrator

Job Title: Receptionist / Administrator 

Location: Johannesburg - Spartan

Salary: R10 000 CTC

Closing date : End June 2024

The receptionist part is only about 50% of the job, there is admin skills involved in the day-to-day activities.

Responsibilities:

• Assisting with creating supplier purchase orders (POs).
• Linking and uploading documents to jobs on Ostendo (project management software).
• Answering incoming phone calls and directing them appropriately.
• Assisting walk-in clients and visitors, providing information and assistance.
• Maintaining and updating delivery note reconciliation.
• Maintaining and updating fuel reconciliation.
• Controlling and managing stock levels of stationery and office supplies.
• Assisting in filing documents related to the projects division.
• Supporting the project manager or financial manager with various administrative tasks.
• Performing any other administrative duties as assigned.

Requirements:

• Proven experience as a receptionist or administrative assistant.
• Proficiency in using computer software for document management, such as Ostendo or similar project management tools.
• Excellent telephone etiquette and customer service skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and prioritize tasks effectively.
• Familiarity with inventory management and stock control.
• Proficiency in MS Office (Word, Excel, Outlook).
• Willingness to assist with various administrative tasks as needed by managers.

By submitting your information and application you hereby confirm:
1. That you have no objection to us retaining your personal information in our database for future matching/ POPI Policy.
2. Due to the nature of the position, that we can do an ITC check if our client is interested in your CV.
3. That the information you have provided to us is true, correct, and up to date.