Training Office Administrator

PKF Cape Town is currently looking for a Training Office Administrator to join their team!

Duties and responsibilities include, but will not be limited to:

Administration of SAICA Training Office Program

• Provide assistance with the scheduling of inhouse training and technical sessions.
• Prepare and maintain attendance registers/records for all inhouse training and technical sessions for annual reporting (IRBA, FASSET, EE) etc.
• Assistance with the record keeping of verbal and written warnings associated with late or no attendance of compulsory training sessions, or non-compliance with the assessment timelines.
• Prepare weekly summary report of approved training hours per trainee for time sheet approval purposes.
• Provide assistance with the monitoring of the CPD reflective plans of all CAs.
• Facilitate the two-monthly discussions between audit managers and trainees and action key aspects resulting from these discussions.
• Register new trainees on TCMS and SAICA Electronic Assessment Tool.
• Follow up on invoicing and payments for SAICA and IRBA (new contracts and annual levies)
• Manage TCMS dashboard, liaising with Trainees if they need to manage their dashboards.
• Inform Training and Development partner of any RPL or cancellation requests.
• Prepare and communicate the SAICA EAT compliance report on a weekly / daily basis to all trainees and reviewers.
• Assist Training and Development Partner with any information pertaining to the SAICA reaccreditation process.
• Tracking and reporting core hours of Trainees.
• Taking minutes of all SAICA Related meetings.

HR

• Prepare (and maintain) a summary for all trainee and manager performance appraisals.
• Facilitate the performance appraisal discussions between audit managers and trainees and action key aspects resulting from these appraisals.
• HR leave administration.
• Take responsibility for updating planner timeously with the leave requests on Greatsoft (applied and approved).
• Provide assistance with monitoring the trainee outstanding work list.
• Assist HR Manager with ad hoc administration duties.

Quality management

• Provide assistance with monitoring the completion of the annual IRBA fee declarations.
• Provide assistance with the merging, signing and formatting of the annual financial statements in Adobe Reader

Requirements:

• Diploma or certificate in Human Resources, Business Administration, or a related field.
• 2-3 years experience in similar role
• Proven experience as an HR Administrator or similar role, with proficiency in using HR management systems.
• Solid understanding of HR practices, policies, and regulations.
• Strong attention to detail and accuracy in managing data and records.
• Excellent communication and interpersonal skills for interacting with employees, managers, and external partners.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.