Virtual Assistant - Administrator

This is a remote position.

• Accessing, screening, managing and replying to emails/calls on behalf of the CEO
  
• Scheduling of board Exco meetings as well as organising meeting packs
  
• Setting up conference calls and meetings
  
• Managing all travel arrangements
  
• Record keeping and document management
  
• Assisting marketing team
  
• Procurement of supplies for the office and for the CEO
  
• Support CEO with personal matters as required
  
• Arrange events, engage suppliers and clients
  
• Taking minutes and submitting memos as required
  
• Manage and compile documents as needed
  
• Support with tenders, research and putting together presentations.
  
• Manage insurance requirements, any logistics requirements
  
• Consolidation of monthly reports
  
• Operational support
  
• Attend Meetings and execute action points as required
  
• Deal with clients and execute tasks and actions as required
• Other duties assigned by CEO or executive team

Requirements

• 5 years plus as a PA/ Exec PA
  
• 2 years as a Virtual Assistant
  
• Strong communications skills, articulate
  
• Prompt, organised and proactive
  
• Service orientated
  
• Friendly and flexible
  
• Tech-savvy
  
• Advanced Excel skills
  
• Able to work on CRM's and systems like Slack, Trello, Hubspot etc
  
• Financial acumen and numbers strong
  
• Must have the ability to solve complex problems, solutions orientated and driven
  
• Projects are driven, meeting deadlines, and required timelines
  
• Ability to coordinate and work independently and remotely